OD & Race Management Guide

Please note, it is the responsibility of the race ODs to check who is on duty with them and make contact in advance of the event preferably by phone.

When on race day duty you will need to turn up one hour before the start of the first race to ensure safety boats are fuelled and on the water and to complete on-water preparations.

The following OD & Race Management guidance documents (including Open Event paperwork and samples of the Club's Results spreadsheet) are available in the OD Hut and can also be viewed and downloaded below.

In addition, guidance on Safety Boat duties and powerboat driving is available within the Members' Library.

CLUB EVENTS

A. OD Duties Summary

B. Information and Documents for ODs - contents

C. Open & Close Procedures - the OD is the club 'lead' person for the day and thus responsible for open-up and closure procedures, both sailing and 'housekeeping'.

D. Welcome to your guide for today's racing - a quick overview of what is required to start the day's racing and then each further race.

E. The OD Laptop - how to start-up and use through the day; to enter helms, add and amend their boats, enter times, positions and calculate points and then results

F. Club Racing Programme - a list of the various Club series and the type of races within them.

G. Club Sailing Instructions 2025 - a range of information about race procedures and scoring

H. Club Notice of Race 2025 - allows a competitor to decide whether they want to race or not and to understand the general structure of racing

I. Club Safety Boats & Duties - some important advice and requirements for the Safety Boat crew(s), who should be reminded of its contents.

J. Line starts for Racing - there are two options with respect to start lines a Line Start from the Race Hut or a water-borne Boat Start from the Committee Boat. It is generally easier to have a Line Start and this page details the procedures for this.

K. Boat starts for Racing - this page details the particular additional procedures for a Boat Start, but remember that you also have to follow those for a Line Start as described in IJ.

L. Sound Signals & Flags - which and when to use.

M. Monitoring the Race, Finishing it and Deriving the Results - things to do once the starting procedure is completed, whilst the race is under way and then the finishing procedure and how to derive the results.

N. RSC PY LIST 25 - the PY numbers for sailing dinghies to be used for calculating the results of Handicap series and the basis for setting the starting times for Pursuit races.

O. Manual Results for Handicap Racing (PY & Pursuit) - a self-explanatory title, in the event of an issue with the OD Laptop!

PQ. Converting Minutes & Seconds into Seconds - this might help to save you a few seconds!

S. Personal Handicap PYs for each class of boat - this shows the personal PY resulting from a helm with a particular % personal handicap sailing a particular class of boat.

T1. Hearing Request Form

T2. RYA Hearing Decision form

T3. RYA Arbitration Form 2025

UV. Standard Mark Locations - marks may be relocated to suit the prevailing conditions and/or race entrant quantity etc, at the OD's discretion. Please return marks to their 'standard' locations at the end of the Race Day. (Except for Mark 1 which, along with the start line marks, should be removed from the Mere.

W. When Racing is Finished for the Day - emailing results, shutdown and 'wrapping-up'.

XY. Not used

APPENDICES

Z1. - Manual Results Sheet

Z2. - Handicap Signing-on and off Sheet 2025

Z2a. - Pursuit Signing-on and off Sheet

Z2b. - Handicap Race Position Recording Sheet

Z2c. - Pursuit Race Position Recording Sheet

Z3. Withdrawn

Z4. Withdrawn

Z5. Open Event - Entry Form

Z6. Withdrawn