OD & Race Management Guide
Please note, it is the responsibility of the race ODs to check who is on duty with them and contact anyone who has not confirmed availability.
When on race day duty you will need to turn up one hour before the start of the first race to ensure safety boats are fuelled and on the water and to complete on-water preparations.
The following OD & Race Management guidance documents (including Open Event paperwork and samples of the Club's Results spreadsheet) are available in the OD Hut and can also be viewed and downloaded below.
In addition, guidance on Safety Boat duties and powerboat driving is available within the Members' Library.
CLUB EVENTS
B. Information and Documents for ODs - contents
C. Open & Close Procedures - the OD is the club 'lead' person for the day and thus responsible for open-up and closure procedures, both sailing and 'housekeeping'.
D. Welcome to your guide for today's racing - a quick overview of what is required to start the day's racing and then each further race.
E. The OD Laptop - how to start-up and use through the day, including Results calculation and Pursuit race start-times
F. Club Racing Programme - a list of the various Club series and the type of races within them.
G. Sailing Instructions - Club - a range of information about race procedures and scoring etc.
H. Club Safety Boats & Duties - some important advice and requirements for the Safety Boat crew(s), who should be reminded of its contents.
IJ. Line starts for Racing - there are two options with respect to start lines a Line Start from the Race Hut or a water-borne Boat Start from the Committee Boat. It is generally easier to have a Line Start and this page details the procedures for this.
K. Boat starts for Racing - this page details the particular additional procedures for a Boat Start, but remember that you also have to follow those for a Line Start as described in IJ.
L. Sound Signals & Flags - which and when to use.
M. Monitoring the Race, Finishing it and Deriving the Results - things to do once the starting procedure is completed, whilst the race is under way and then the finishing procedure and how to derive the results.
N. RSC PN LIST - the PY numbers for sailing dinghies to be used for calculating the results of Handicap series and the basis for setting the starting times for Pursuit races.
O. Manual Results for Handicap Racing (PY & Pursuit) - a self-explanatory title, in the event of an issue with the OD Laptop!
PQ. Converting Minutes & Seconds into Seconds - this might help to save you a few seconds!
R. Personal Handicap Racing & Handicaps - - an explanation of how to use and update Personal Handicaps, along with the Personal handicap listing as at the start of the season (to be used for the Summer Wine Series and the King George V Trophy)
S. Personal Handicap PYs for each class of boat - this shows the personal PY resulting from a helm with a particular % personal handicap sailing a particular class of boat.
T. Protest Forms - let's hope you don't need them but here they are, just in case: one RYA and one ISAF, in the Guide. (Spare are kept in one of the drawers.)
UV. Standard Mark Locations - marks may be relocated to suit the prevailing conditions and/or race entrant quantity etc, at the OD's discretion. Please return marks to their 'standard' locations at the end of the Race Day.
W. When Racing is Finished for the Day - emailing results, shutdown and 'wrapping-up'.
XY. Not used
APPENDICES
Z1. Manual Results Sheet pro forma
Z2. Signing-on Sheet pro forma
Z3. Withdrawn
Z4. Withdrawn
Z6. Open Event - Sailing Instructions
Z6a. Laser Open Event - Sailing Instructions
Z8. RYA Guidance - Racing Rules Disputes Procedure
Z9. Redesmere Emergency Action Plan
Z10. Sample Results Spreadsheets for both Handicap and Pursuit Race formats. (Complete Race Day configured workbooks are available on the OD laptop)
Downloads
- R2 Personal Handicaps worksheet(2024) finalv1(14926).xlsx
- Z2 Signing Off Sheet (2023).pdf
- Z3 30min Pursuit handicap times, 2023 (32 boat version).xlsx
- Z3a 30min Pursuit handicap times, 2022 (Reference version).xlsx
- Z4 45min Pursuit handicap times, 2023(32 boat version).xlsx
- Z4a 45min Pursuit handicap times, 2022 (Reference version).xlsx
- Z11 Pursuit Calculator.xlsm
- RACE POSITIONS SHEET FOR PURSUIT RACES v1[13171].pdf
- RACE POSITIONS SHEET FOR HANDICAP RACES v1[13170] 2023.pdf
- R1 Personal Handicaps (2024) final v1(14925).xlsx
- A - OD Duties Summary 2023
- B - Information & Documents for ODs 2024
- C - Open & Close Procedures
- D - Welcome to Your Guide for Today's Racing 2023
- E - The OD Laptop 2024
- F - Club Racing
- G - Sailing Instructions - Club 2024
- H - Club Safety Boats & Duties 2023
- IJ - Line Starts for Racing 2024
- K - Boat Starts for Racing 2024
- L - Sound Signals & Flags 2024
- M - Monitoring the Race, Finishing it and Deriving the Results
- N - RSC py list 2024
- O - Manual Results for PY Handicap Racing
- PQ - Converting Minutes & Seconds into Seconds
- R - Personal Handicaps 2020
- S - Personal Handicap PYs for each Boat Class
- T - Protest Form
- UV - Lake Map & Standard Mark Locations
- W - When Racing is Finished for the Day 2024
- Z1 - Race Results Sheet
- Z2 - Signing-on Sheet
- Z5 - Entry Form - Open Event
- Z7 - RYA Racing Charter
- Z8 - RYA Guidance - Rules Dispute Procedure - 12.16.pdf
- Z9 - Emergency Action Plan
- Sample Results Spreadsheets